Finance Manager – Partnership

Job Title

Finance Manager – Partnership

Reports to

Country Financial Controller

Direct Reports

Finance Officer – Partnership

Liaises with

Sector Coordinators, Finance Department, Systems and Programme Staffs in all operational areas and Partners

Job Location

Freetown with regular travel to field based

Contract Details

Fixed term

Job Purpose

You will assist the Country Financial Controller (CFC) in the day-to-day operation of the finance function, partner management including capacity building, training, reporting and development of budgets. You will ensure that all relevant partner compliance and Concern Policy requirements are adhered to, and data integrity is maintained, while reviewing financial data from various partners.

You will ensure adequate internal controls are in place and give recommendations to the CFC as necessary. You will also act as focal person for the support to Concern field offices and may be deployed to the field offices to provide support as needed. The position will in part deputise for the CFC and will closely work with the finance team on a daily basic.

Main Duties & Responsibilities

• Partner Financial Assessment (including INGO partners)

  • Undertake assessment of new & potential national partners, using Concern’s CILPAT tool, on a timely and comprehensive basis. Summarise findings, ensure assessment is signed off by all relevant staff and maintain documentation on each partner file
  • Undertake annual reassessment of current partners to identify any risk areas and/or capacity building needs
  • Undertake assessment of new & potential international partners, using Concern’s ‘light-touch’ CILPAT tool, on a timely and comprehensive basis.
  • Carry out Systems Review visits in accordance with the Partner Monitoring Programme.
  • Perform regular Transaction Audits/expenditure verification of partners in accordance with the Partner Monitoring Programme
  • Ensure programme staff are aware of their responsibilities regarding monitoring of partners. Ensure sign off from appropriate senior Programme representatives is obtained on the CILPAT, Partner Monitoring Programme and Annual Risk Review
  • Ensure Partner Reports and findings are circulated to all interested parties within Concern and the Partner. Ensure all documentation relating to Concern‘s financial relationship with the partner is filed correctly and updated where necessary

• Partner Monitoring (including INGO partners)

  • For each partner, prepare a partner monitoring schedule, based on frequency as identified during the CILPAT assessment and visit accordingly
  • Review financial reports, cashbooks and supporting documents provided by the partner to above timeline, bringing any ineligible costs and budget variations to the attention of the Programme Managers and the CFC
  • Make periodic visits with programme staff to Concern’s project sites to ensure that adequate monitoring systems are in place to minimize the risk of loss or misuse of funds
  • After each field visit prepare and disseminate a Partner Visit Report, clearly identifying action points, responsibility and timelines

• Financial Reporting, Budget and Audit

  • Assist the Donor accountant and CFC during preparation of annual budgets (ABs) and budget revisions (BRs) for partners
  • Review partner financial reporting on regular basis and advise the CFC and budget holders on areas which require special attention.
  • Participate in the annual country level external audit and as well as donor and partner audit processes
  • Assist the CFC to handle queries related to partner, donor, internal and external audits and provide/facilitate feedback (responses) to issues and recommendations raised during/post audits
  • Undertake a quick review of audit test (e.g. Matching partner reports to TL) before commencement of audit
  • Work closely with CFC in follow up, and implementation of recommendations by Auditors and Regional Accountant (RA)
  • Participate in the production of financial statements (accounts) for external auditor and for any ad-hoc year end reports for Dublin.

• Directly line manage and supervise Finance staff as directed by CFC

  • Coach and mentor CWW and partner national finance team who have potential to rise to more senior level positions in the organisation.
  • In consultation with the CFC, provide on the job training to CWW and partner national staff on regular basis including during partner/ field visits
  • Deliver training on finances issues to non-finance staff where a need is identified in all partner / field office and remote locations
  • Deliver training on fraud & corruption to non-finance staff where a need is identified in all partner / field office and remote locations

• Provide support to field offices on financial tasks as assigned by CFC

  • May be assigned to cover gaps in finance function in field offices

• Other Technical tasks

  • Follow up and support on mapping of partner budgets against Concern Chart of Account
  • Assist the CFC at partner level finance meetings and take the lead on any action points
  • Work closely with the CFC, Finance Coordinator and other finance team on year end closing activities
  • Providing, as requested, cover to key finance functions during staff absence especially Finance Coordinator.
  • Complete any others reasonable tasks as requested by CFC

Additional Responsibilities

• Actively participate in collective exercises such as preparation or updates of Preparing for Effective Emergency Response (PEER) plan, Security Management Plan (SMP); proposal development; Concern strategic plan and other Concern initiatives.
• Promote and protect the reputation of Concern in external settings, ensuring the organization’s experience and expertise is well communicated and consistently presented, and that we are seen as a professional organization.
• Ensure the efficient and transparent use of all Concern’s resources in order to maximize the benefit to the targeted communities.
• Promote accountability and ensure compliance with Concern’s Code of Conduct and Associated Policies (Programme Participants Protection Policy, Child Safeguarding Policy, and Anti-trafficking Policy), Anti-Fraud Policy and Core Humanitarian Standards (CHS), including the complaint and response mechanism (CRM), to ensure maximum protection of programme participants and the efficient and transparent use of Concern’s resources.
• Promote Equality, especially gender, within the organization and across programmes, in line with Concern’s Equality Policy and, and ensures targeting and project implementation is informed by How Concern Understands Extreme Poverty (HCUEP).
• Undertake other related duties as may reasonably be assigned by the Country Management Team or by Line Manager.
• Ensure adherence to Concern policies and procedures.

Management Responsibilities

• All managers are responsible for upholding and promoting Concern’s values, demonstrating leadership on workplace equality, diversity and inclusion, and role modelling a positive safeguarding ethos.
• All managers are required to actively participate in any emergency response as and when required.

How to Apply

Interested candidates should apply with:

• An application letter clearly justifying how you meet the selection criteria
• Recent Curriculum Vitae including names and full contact addresses of three (3) referees, one of whom must be their current or most recent employer.
• Candidates must state the position of each referee and his/her relationship to the candidate.
• A copy of a valid labour card must be attached to ALL applications (written or electronic)
• Police Clearance will be required from the successful candidate

You can send through email to info.sl@concern.net

Closing Date

17.00 on Friday 24th April 2026